WEDDING PLANNING CHECKLIST

Wedding Checklist- As you plan your special day, use this checklist to help insure all of your basic needs are covered.

Ceremony Check List

___Budget

___Venue

___Plan B backup plan

___Electricity sources and WiFi access

___Guest List and contact info

___Invitations, Save the Dates

___Wedding Website

___RSVP date and collection

Jewelry: ___Rings

___Gift for each other

Minister/Officiant: ___Select type of ceremony

___Communicate desired and undesired verbiage

___Attire

___Prewedding meeting

___Time of arrival

___License processing

___Special announcements to be made

___Vows/Vow Books

Photographer:

___Photo Shot List for photographer

___Assign a person to gather people needed for photos

___Group Photo

____Videographer

Accessories: ___Garter

___Heirlooms

Flowers/Décor:

___Ceremony Decor (backdrop, arch, chuppah, aisle, etc)

___Bride's/Brides' Flowers

___Groom's/Grooms' Flowers

___Family's Flowers

___Wedding Party Flowers

___Repurpose of florals instructions

___Leis for Exchange, Guests, Presentations, etc.  

Wedding Attire:

____ for Couple

____ Wedding Party

____ Guest Dress Code

Marriage License:

___Appointment

___Processing

___Copies ordered

___Ketubah

___Witnesses

Entertainment:

___A podium and/or microphone

___Microphones/amps/a PA system ___Musicians or Someone to play any pre-recorded music

Song Selections: ___Prelude

___Processional

___Grand Entrance (Usually Bride's Entrance)

___Recessional

___ Other

Wedding Party:

___Wedding Party Selection ___Wedding Party Gifts

___Entrance Order (processional)

___Recessional Order

___Ushers to help seat guests

Transportation:

___Bride's/Brides' Transportation

___Groom's/Grooms' Transportation

___Guest Transportation

___Parking

___Beauty Services

___Wedding Programs (design, print, assemble)

___Ceremony Readings (selected, printed, assigned)

___Ceremony ritual symbols (hand-fasting ribbon, sand, tree planting)

___Unity Ceremony Items & Table    

___Candles (permit for open flame, including a unity candle, if required, and matches/a lighter)                 ___Memorial Tribute Items

___Dove/Butterfly Release

___Reserved signs for VIP seats

___Rentals

___Seating

___Fans/Blankets/Umbrellas

___Card Box

___Kleenex

___Welcome Sign/Signage

___Welcome Drink

___Hydration Station

___Religious Items (kippot, tallit, crucifix, bible, rosary, lasso, kiddush cup, Minnu/Thali, glass/lightbulb to break, scrolls, garlands...)

___Permits

___Vendor CoI's

___Rehearsal

___Bubbles/Petals/tossing items

___Exit Plan

___Timeline and Floor Plan

___Emergency Kit

___Bathroom Amenity Baskets

Cocktail Reception/Social Hour Check List

___Venue (or specific area of your venue)

___Plan B backup plan

___Budget

___Electricity sources and WiFi access

___Flowers/Decor

___Rentals

___Food/Appetizers/Hors D'oeuvres

___Labor

___Bar/Beverages/Hydration Station

___Signage

___Signature Cocktails

___Servers

___Entertainment

___Rentals (tables, seating, vendor tables, bar facade, etc.)

___Lounge Areas

___Lighting

___Photo Opportunities

___Games

___Photo Booth

___Activities (ie. glass engraving, sparkle bar, bloom bar)

___Timing, Flow

___Floor plan

___Cocktail Napkins

___Welcome Table

___Escort Cards

___Seating Sign

___"Guest Book"

___Personalized Details (drink stirrers, koozies, monogram)

Photographer:

___Photo Shot List for photographer

___Assign a person to gather people needed for photos

____Videographer

___Emergency Kit

___Bathroom Amenity Baskets

Reception Check List

___Venue (or specific area of your venue)

___Plan B backup plan

___Rubbish Removal

___Budget

___Electricity sources and WiFi access

Rentals:

___Tent

___Lighting

___Dance Floor

___Tables

___Seating

___Stage

___Cutlery (or purchase disposables)

___Glassware (or purchase disposables)

___China (or purchase disposables)

___Rubbish Cans

___Dinner Table Accessories for food service and display

___Catering/Food Service Rentals (chafers, ovens, warmers, trays, etc.)

___Bar Area and Supplies

___Linens (Tablecloths, Runners, Napkins)

___Labor

Food Service & Menu

___Caterer/Food Service

___Servers

___Chef, etc.

___Menu selection

___Printed menu

___List of Guests with food allergies and dietary restrictions

___List of Children’s Meals

___Vendor Meals

___Kitchen/Scullery Tent

___Pastry Chef/Wedding Cake

___Cake Topper

___Cake Service Set

___Place Card/Meal Cards

___Bar/Beverages/Hydration Station

___Signature Cocktails

___Coasters

___Bar Sign

___Toasting Flutes

___List of Toast Presenters

___Couple's Thank You Speech

Photographer:

___Photo Shot List for photographer

____Videographer

___Signage

Entertainment & MC

___Performers/DJ/Musicians ______Equipment/Audiovisual Needs

___Song Selections

___Script for MC

___Song List for Entertainment

___Safety Pins for Money Dance

___Dance Lessons

___Choreographed First Dance

___Parent Dances

___Last Song

___Photo Montage

___Wedding Favors

Florals/Decor: ___CenterpiecesT/able Decor

___Wedding Cake/Dessert

___Accent Flowers

___Candles (open flame permit)

___Chair Decor

___Fabric Draping

___Structures

___Pipe & Drape

___Cake Knife/Server Set

___Seating Diagram

___Printed Guest List for check in

___Gift Card Box

___Gratuity Envelopes

___Table Numbers

___Transportation (Guests, Couple, Getaway Car)

___Emergency Kit

___Bathroom Amenity Baskets

___Timeline and Floor Plan

Honeymoon Check List

___Inter-island Tickets___Room Accommodation Reservations___Day Adventure Activities___Dining Reservations___Massage Treatment___Car Rental Reservations/Transportation Needs

Pre/Post Wedding Activites

___Family Rehearsal Night Dinner___Groomsmen Golf Tournament___Bridesmaids Afternoon Tea___Family Brunch for the day after___Family Sunset Catamaran Sail___Luau                                                                                                         

 ___City Tour___Meet and Greet___Wedding Welcome Bags